Check-Out

Documentation

The formal process at the end of a tenancy where the property condition is documented and compared against the check-in report

Check-Out is the formal inspection at tenancy end documenting the property's condition for comparison against the check-in report. This process identifies damage beyond fair wear and tear, missing inventory items, and cleaning issues that may justify deposit deductions. Professional check-out reports cost GBP100-250 and provide independent evidence essential for successful ADR deposit dispute claims.

What Happens at Check-Out

  1. Full property inspection: Every room examined in detail
  2. Comparison: Condition compared to check-in report
  3. Photography: Current condition documented
  4. Meter readings: Final readings recorded
  5. Key return: All keys collected and counted
  6. Report generation: Comparison report created

Check-Out Report Contents

A thorough check-out report includes:

  • Current condition of each room
  • Photographs matching check-in angles
  • Comparison notes against check-in
  • Items missing from inventory
  • Cleaning standards assessment
  • Final meter readings
  • Key return confirmation

Common Issues Found at Check-Out

Cleaning:

  • Kitchen appliances not cleaned
  • Bathrooms not up to standard
  • Carpets not professionally cleaned (if required)

Damage:

  • Marks on walls beyond fair wear and tear
  • Damaged fixtures or fittings
  • Stains on carpets or upholstery

Missing items:

  • Remote controls
  • Keys or fobs
  • Furniture items (furnished properties)

Fair Wear and Tear

Landlords cannot deduct for:

  • Normal deterioration from everyday use
  • Fading from sunlight
  • Small scuffs consistent with occupancy
  • Items at end of useful life

For Letting Agents

Check-out best practices:

  • Schedule shortly after tenant vacates
  • Use the same format as check-in
  • Be objective - represent neither party
  • Document everything photographically
  • Provide report to both parties promptly
  • Note betterment vs. like-for-like replacement

Related Terms

Check-In

The formal process at the start of a tenancy where the property condition is documented and keys are handed over to the tenant

Dilapidations

Damage or deterioration of a property beyond fair wear and tear, for which a tenant may be liable at the end of a tenancy

Inventory

A detailed document listing all contents and the condition of a rental property at the start of a tenancy, used to assess damage at the end

Tenancy Deposit Scheme (TDS)

One of the government-approved schemes for protecting tenants' deposits in England and Wales, offering both custodial and insured options

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